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Senior Legal Secretary I
Description of Duties
This is a senior-level legal secretarial position responsible for providing administrative and secretarial support, performing and overseeing the more complex legal secretarial tasks in a public law office and maintaining the efficiency of all office procedures and case management, guaranteeing reliability and consistency. Duties involve overseeing all cases heard, and reviewing all cases prepared by legal secretaries in a particular area to ensure paperwork is formatted and prepared correctly and conforms to the rules, guidelines, and standards for filing with the Courts. Duties also involve creating and proofreading legal documents, scheduling court depositions, hearings, and meetings, as well as filing and organizing critical documents. This title differs from the lower title, Legal Secretary I, by virtue of supervising or overseeing the work of upper level secretarial staff, ensuring technical legal documents are completed correctly, performing work without instruction, and being accountable for any errors that may occur. The employee reports directly to, and works under the general supervision of the Chief District Attorney Administrator, an attorney or other higher-level staff member. General or lead supervision is exercised over legal secretarial staff.
Minimum Qualifications
Candidates must meet the following minimum requirements on or before the date of the written exam:
Graduation from high school or possession of an equivalency diploma, plus EITHER:
- Four (4) years paid full-time or its part-time equivalent** secretarial, clerical, legal assistant, or paralegal* experience; OR,
- Successful completion of at least sixty (60) credit hours from a college or university, plus one (1) year paid full-time or its part-time equivalent** experience described in (A); OR,
- Satisfactory completion of a regionally accredited paralegal training and instructional program and possession of a certificate of completion, plus one (1) year paid full-time or its part-time equivalent** experience described in (A); OR
- An equivalent combination of education and experience as defined by the limits of (A), (B), and (C) above.
*Paralegal experience can include cooperative education (co-op) or internship experience (paid or unpaid).
NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
Anticipated Eligibility – Age and Educational Requirements:
According to Civil Service Law, section 54 which became effective September 4, 2024, applicants who are within 12 months of meeting the minimum age or attaining the minimum educational requirements following the date of examination, may take the civil service exam, but will be restricted from certification until such a time that the minimum age or educational requirements are met. Candidates will be required to provide proof of qualifying education and/or age within 12 months of exam date in order to be eligible for appointment from a certified list.
Special Requirements:
If you are appointed, you will be required to have a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.
