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Executive Assistant - RCSD
Description of Duties
This position, located at the Rochester City School District (RCSD), is a high level secretarial position involving the performance of routine administrative business and complex secretarial tasks. Employees serve as secretaries to administrators at the district’s cabinet level, relieving them of administrative detail. Employees act on behalf of the administrator in accomplishing administrative business with wide leeway allowed for independent judgment and decision making. The employee reports directly to, and works under the general supervision of an administrator with considerable freedom in referring and responding to inquiries and overseeing the day-to-day operations of the office. General supervision may be exercised over a clerical staff.
Minimum Qualifications
Candidates must meet the following minimum requirements on or before the date of the written exam:
Graduation from high school or possession of an equivalency diploma, plus EITHER:
- Six (6) years paid full-time or its part-time equivalent** office secretarial experience, two (2) years of which must have been at a senior* secretarial level; OR,
- Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree, plus four (4) years paid full-time or its part-time equivalent** office secretarial experience, two (2) years of which must have been at a senior* secretarial level; OR,
- Six (6) years paid full-time or its part-time equivalent** experience composing original communications for public dissemination; OR,
- Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree, plus four (4) years paid full-time or its part-time equivalent** experience composing original communications for public dissemination; OR,
- An equivalent combination of education and experience as defined by the limits of (A), (B), (C), and (D) above.
*senior secretarial level experience is defined as duties that include, but are not limited to, composing original correspondence and reports, leading or supervising other staff, budget preparation and justifications, office management, proof reading material for sense, independently responding to correspondence, resolving problems, and legal secretarial work.
Anticipated Eligibility – Age and Educational Requirements:
According to Civil Service Law, section 54 which became effective September 4, 2024, applicants who are within 12 months of meeting the minimum age or attaining the minimum educational requirements following the date of examination, may take the civil service exam, but will be restricted from certification until such a time that the minimum age or educational requirements are met. Candidates will be required to provide proof of qualifying education and/or age within 12 months of exam date in order to be eligible for appointment from a certified list.
Special Requirements:
If you are appointed, you will be required to have a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.
